SAMPLE AGENDA #2Young Street Yappers Toastmasters
Club 3536,
Area 62, Division F, District 25
Club Officer
Phone
President
Evelyn Glass 214-767-3088
VP Education
Shannon Hills
214--767-2976
VP Membership
Kathleen Casey
214-767-3482
VP PR
Leza
Mesiah 214-767-3482
Treasurer
Manh Vo
214-767-6084
Secretary
Manh Vo
214-767-3482
Sergeant
at Arms
Xrevette Dabney 214-767-3221
TIMING
Speakers
Icebreaker:
3:30 Qualified
4:00
Green
5:00
Yellow
6:00
Red
6:31
Disqualified
Basic
Manual:
4:30 Qualified
5:00
Green
6:00
Yellow
7:00
Red
7:31
Disqualified
Table Topics
1:00 Qualified Green
1:30
Yellow
2:00
Red
2:31
Disqualified
Evaluators
1:30 Qualified
2:00
Green
2:30
Yellow
3:00
Red
3:31
Disqualified
MEETING ROLES:
Toastmaster—The main duty of the Toastmaster is to act as a genial host and
conduct the day’s program, including introducing the participants. The Toastmaster creates an atmosphere of interest,
expectation, and receptivity.
Speaker—A
major portion of each Toastmasters meeting is centered on one or more speakers who have prepared their speeches based on manual
project objectives. These speeches last from 4-6 minutes for the Icebreaker; 5-7 minutes for most projects in the basic Communication
and Leadership Program manual; and different times for projects in various Advanced Communication and Leadership
Program manuals.
Table Topics Master—The
purpose of Table Topics is to have members practice “thinking and speaking on their feet” by responding extemporaneously
for a minute or two on a topic chosen by the Topics Master. The Topics Master typically calls on club members who do not have
an assigned role in the meeting
General
Evaluator—The General Evaluator evaluates anything and everything that takes place throughout the meeting,
but especially the Evaluators. The General Evaluator is responsible for the Ah Counter, Grammarian, and Timer.
Timer—One of the lessons to be practiced
in speech training is that of expressing a thought within a specific time. The Timer is responsible for keeping track of the
time for each segment and participant in the meeting. The Timer signals the participant with a green card when qualifying
time has been reached; then at the mid-point with a yellow card; and a red card will signal when 30 seconds remain. After
30 seconds the participant is disqualified. The Toastmaster or General Evaluator will call on the Timer to report.
Evaluator—After every prepared speech,
the speaker receives an evaluation. The speaker’s Evaluator provides an oral and a written evaluation using the guide
for that project in the manual. The purpose of the evaluation is to help the speaker become less self-conscious and a better
communicator. Ideally, the Evaluator should take in to account the speaker’s skill level, habits, mannerisms and progress
to date, to give positive and constructive feedback.
Ah Counter—The “ah counter” notes the use of words and sounds used as a “crutch”
or “pause filler” by anyone who speaks during the meeting. Words may be inappropriate interjections such as “and,
well, but, so, you know;” and sounds may be “ah, uh, um, er,” or other non-words used by the speaker.
Grammarian—The Grammarian has two basic
responsibilities: First, to introduce new words to members by presenting a “Word of the Day”—a word that
meeting participants can incorporate in their everyday conversations but is different from the way they usually express themselves;
and second, to comment on the proper use of language during the course of the meeting.
Young Street Yappers Toastmasters
Club # 3536, Area 62, Division F, District 25
Tuesdays, 5:30-6:30 PM
Agenda – June 24, 2008
Staying Focused
Word of the Day: COGNIZANT (cog.ni.zant)adj. Knowledge of something especially thru personal.
Experience; also MINDFUL and AWARE.
Call to order and Pledge
Recognize
guests & Introduction of Toastmaster
Toastmaster
Introduce Participants
Leza Mesiah, CTM
Adjust the Agenda
Ah Counter/Grammarian
___________________
Timekeeper/Vote Counter
Speaker 1
“________________________”
Mahn
Vo, TM
C&L Manual# mins
Speaker 2
“________________________”
Leza Mesiah, CTM
C&L Manual#
mins
Speaker 3
“________________________”
__________________
C&L
Manual # mins
Speaker 4
“________________________”
__________________
C&L Manual # mins
Table Topics Master Asks
Table Topics Questions
Kathleen Casey,
CC
Call for timer’s report
General Evaluator
Introduce the Evaluators
Shannon Hills, CTM/CL
Call for time’s report
Evaluate the meeting
Evaluator
1
Evaluating ________ speech
Christine Webb, TM
Evaluator 2
Evaluating ________ speech
_________________
Evaluator
3
Evaluating ________ speech
_________________
Evaluator 4
Evaluating ________ speech
_________________
_
Toastmaster
Recognize guests in the audience
Leza Mesiah, CTM
Call for announcements & Closing Remarks
__________________________________________________________________________________________________
1301 Young Street, @ Akard, Dallas, TX 75202 –
The entrance to 1301 Young Street building is at the corner of Young and Akard Streets across from the Main
branch of the Dallas public library. Meet in SSA break area on 2nd floor near elevators through
the double glass doors. Look for Toastmasters’ banner. ID required for entry to building.
Parking is limited. See back of agenda for additional information.